JOB POSTING: Full-time Permanent Coordinator of OPIRG Kingston
Submission Deadline: August 17, 2017 at 4:00 P.M.
THE POSITION: OPIRG Kingston is looking to hire someone to fill the position of Coordinator of OPIRG. The terms of employment are for a permanent position at 30 hours per week (subject to change). The position is expected to begin on September 18. Because OPIRG Kingston works with students from Queen’s University, the job follows the cycles of university life – two busy four-month terms (Sept-Dec and Jan-Apr) and the slower spring and summer terms (May-Aug.) Work time allocated in each area of the Coordinator’s responsibilities will vary greatly depending on the time of year. The Coordinator will be a member of the Canadian Union of Public Employees (CUPE) Local 1281. The base wage is $20.63 per hour. Each unionized OPIRG staff person has health and dental benefits, and pays into a long-term disability insurance plan. This position is subject to a 6-month probationary period.
JOB DESCRIPTION: The coordinator of OPIRG-Kingston works with the board and volunteers to promote awareness, understanding, and action on a variety of social justice and environmental issues. Because the position of coordinator is OPIRG’s primary staff position, the coordinator is responsible for maintaining all of the organization’s operations. As OPIRG-Kingston has a high turnover of volunteers, who are mainly students, the coordinator provides continuity and stability to an ever-changing organization.
General volunteers – Support all OPIRG working groups and volunteers through administrative support, assistance with event planning, training, and access to resources. Recruit and train new volunteers, specifically in the areas of anti-oppression, consensus decision-making and facilitation, group goal planning, event planning, and evaluation.
Board of Directors – The Coordinator is ultimately responsible for the orientation and training of Board members (including, but not limited to, consensus, facilitation, financial management, and anti-oppression). Provide administrative support. Maintain the organization’s records. Attend Board meetings. Assist the Board in creating policy, budgets and annual reports, and in planning decisions using a consensus process.
Office and Financial Management
Office Administration – Maintain regular office hours. Respond appropriately to phone messages, E-mail, mail, and drop-ins. Ensure that the office, its resources, and equipment are “user-friendly” for volunteers, visitors, and other staff. Ensure that the web page is functional and up-to-date, and oversee the weekly events E-mail, “Ear to the Ground.” Maintain office functionality, including computer systems, photocopier, supplies, and other equipment.
Financial Administration – Manage the day-to-day financial needs of the organization, including working with the bookkeeper and auditor, banking, paying expenses, project and grant funding, fundraising, record keeping, and working within a set budget. Work with the Board to apply for and administer grants. Work with the bookkeeper to create monthly and year-end financial reports. Work with the Board to establish budgets and to allocate resources.
Programming, Networking, and OPIRG Provincial
Programming – Work with the Board to develop and implement organizational programming. Work with the Board to establish anti-oppression goals and participate in their implementation. Assist the Board in the development of research projects and their implementation. Create and distribute promotional pamphlets, newsletters, and posters. Write press releases and work with the local media.
Networking – Participate in coalition and solidarity work with other Kingston and Queen’s organizations and/or activists. Seek out opportunities to work with other local organizations, provide information and support to community groups and individuals.
OPIRG Provincial – Maintain contact with other PIRGs and participate in OPIRG’s provincial Board, including attending Board and Staff meetings, committee/portfolio work, and participating in Provincial initiatives.
- Ability to prioritise work and manage numerous tasks simultaneously
- Self-direction and ability to take initiative in a largely unstructured and unsupervised work environment
- Strong written, verbal, and interpersonal communication skills
- Experience working with non-profit or non-governmental organizations
- Ability to work cooperatively with volunteers and co-workers
- Basic computer literacy (comfortable using email and office programs on a PC)
- Experience in office and financial administration
- Ability to use consensus decision-making in small group settings
- Demonstrated interest in social and environmental justice issues
- Understanding of, and commitment to, anti-oppression work
- Understanding of, and commitment to, consensus decision making
- Experience coordinating projects and events
- Experience designing promotional and/or public education materials and workshops
- Related relevant experience in a similar non-governmental, non-profit organization
- Experience working with students
- Advanced computer skills (using a variety of programs) and web-design
- Experience working with or on a volunteer Board of Directors
- Knowledge of a wide variety of social and environmental issues
- Experience working in coalitions or networks of organizations or political activists
- Experience as a volunteer or political activist
HOW TO APPLY
Applicants must provide a resume with 3 references, a cover letter, and a one-page (one-sided) statement or essay that addresses any of the following topics: the relevance of anti-oppression work to social change organizations; the most pressing issues facing our communities today; the role of public interest research in society; or the role of students in social or environmental change.
The deadline for submissions is 4:00 p.m. on August 17, 2017
Any submission received after that time will not be considered. Please deliver via email to firstname.lastname@example.org.
Only those applicants selected for an interview will be contacted. Interviews will be conducted shortly after the application closing date. For more information about OPIRG Kingston go to: www.opirgkingston.org
OPIRG welcomes the contributions that individuals from marginalized communities bring to our organization, and invites individuals from the following groups though not limited to: Aboriginal people, people of colour, women, gays, lesbians, bisexuals, transgendered people, queer-oriented people, single parents, members of ethnic minorities, immigrants, and people with disabilities to apply.
We encourage applicants to describe the contributions and experiences they, as individuals who identify with marginalized communities, would bring to the OPIRG organization in their cover letter.